proceed_bpm_06-27-19_with_dropdown_menus_v2_8-2-2019008022.gif
County Government success story
The County Clerk's office is a medium-sized county government organization that services a population of over 125,000 residents and employs over 50 personnel in the Bureau of Motor Vehicles (BMV) Department that processes vehicle license registration and renewals.
proceed_bpm_06-27-19_with_dropdown_menus_v2_8-2-2019008020.jpg
proceed_bpm_06-27-19_with_dropdown_menus_v2_8-2-2019008019.jpg
Challenges 
The County Clerks's Office was frustrated because they were unsuccessful in soliciting an off-the-shelf application software solution to resolve their inefficient, labor-intensive and error-prone manual process to record BMV employee time, and track and process paid time off and vacation accruals. The solutions available were either far too expensive for the modest budget of a medium-sized county government organization, or did not adequately address their very specialized needs to track and manage the many exceptions that occur when managing paid time off accruals. As a result, the County Clerk's Office was resigned to continue to utilize labor-intensive resources to address their unique process specific needs.

The Clerk of Courts explains, “The County Clerk Office does not track or process employee timecards at a statewide level, nor do they track employee paid time off requests. As a result, our BMV Department has historically tracked time and accruals using paper timesheets and spreadsheets to review and record time and accrual information. Our manual timesheet gathering and accrual tracking process has been supervisor intensive and inefficient as we tried to manage our limited resources.”
Solutions 
proceed_bpm_06-27-19_with_dropdown_menus_v2_8-2-2019008018.jpg
Successes 
proceed_bpm_06-27-19_with_dropdown_menus_v2_8-2-2019008017.jpg
PROceed BPM developed a flexible, specialized solution to the County Clerk's Office dilemma by utilizing it's affordable Tailored Process Solution (TPS) technology. As a result, the County Clerk’s Office has affordably automated its time reporting and accrual tracking processes within its BMV Department. Now, the County BMV takes much less time to electronically report employee time via an on-line form, and has experienced far fewer errors in tracking and resolving the many time reporting exceptions related to paid time off accruals. Now the County Clerk's supervisors have significantly reduced their time for oversight of the time card and PTO request, due to automation of the process and a reduction of human error in reporting. As a result, supervisory intervention has been reduced by over 50%, allowing supervisors to take on additional responsibilities within the BMV.
Measurable Results 
proceed_bpm_06-27-19_with_dropdown_menus_v2_8-2-2019008016.jpg
Timecard & Vacation PTO Process Before Automation
proceed_bpm_06-27-19_with_dropdown_menus_v2_8-2-2019008014.jpg
proceed_bpm_06-27-19_with_dropdown_menus_v2_8-2-2019008013.jpg
proceed_bpm_06-27-19_with_dropdown_menus_v2_8-2-2019008012.gif
WORKFLOW TOOLS
Solution Creation Tool
Electronic Forms Creation
Process Modeling
PROCESS SOLUTIONS
BPM Software
Business Process Integration
SUCCESS STORIES
Uniform Rental Business
SERVICES
Customer Portal
ABOUT US
Who is PROceed BPM?
CORE VALUES
Integrity
Experience
Competency
Departmental Examples
County Government
Professional Services
Hosting & Cloud Services
Why PROceed BPM?
Core Competencies
7761 Country Brook Court
Suite 100
Springboro, Ohio 45066

Contact:
request.info@proceedbpm.com
proceed_bpm_06-27-19_with_dropdown_menus_v2_8-2-2019008011.jpg
Off-the-shelf solutions were too costly or did not address specialized business needs
Cumbersome manual processes led to time, vacation and exception calculation errors
Supervisor-intensive manual process led to lost supervisor productivity
Electronic recording, reporting & routing for supervisor review to ensure accuracy & control information
Automatically calculate time, accruals & review exceptions
Employee time cards & PTO request forms electronically filled out and routed to supervisors for review, exception verification & auto-uploaded to state for payroll
Ease of use and process transparency
Saving considerable employee & supervisor time and money to report & track time & PTO requests
Greatly improved time reporting, verification & accrual tracking with significant error reduction
Employees provide much more accurate time reporting using on-line electronic forms instead of paper-based timecards
PTO accrual tracking & verification is significantly more efficient as a result of automatic calculation of employee time, PTO accruals & exceptions
Employee scheduling is more accurate as schedules are managed on-line
OUTCOMES
Speed to Value
Results
proceed_bpm_06-27-19_with_dropdown_menus_v2_8-2-2019008010.jpg
Home Page
SAMPLE DEMOS
Capital Expense Workflow
Accounting Office Workflows
proceed_bpm_06-27-19_with_dropdown_menus_v2_8-2-2019008009.jpg
proceed_bpm_06-27-19_with_dropdown_menus_v2_8-2-2019008008.jpg
© 2019 PROceed BPM. All rights reserved. PROceed BPM, Solution Library, QuickForms and Process IT are registered trademarks of PROceed BPM.
Contact PROceed BPM
proceed_bpm_06-27-19_with_dropdown_menus_v2_8-2-2019008007.jpg
proceed_bpm_06-27-19_with_dropdown_menus_v2_8-2-2019008006.jpg
proceed_bpm_06-27-19_with_dropdown_menus_v2_8-2-2019008005.gif
County Government Success Story
County Clerk's Office Automates Employee Timecard Recording and Vacation/Paid-Time-Off Accruals Process
CUSTOMER SUCCESS STORY
Process+PLUS
proceed_bpm_06-27-19_with_dropdown_menus_v2_8-2-2019001003.jpg
Request Info
Core Values
About Us
Services
& Support
Uniform Rental Co.
County Government
Success Stories
Applications
Integration
Process Solutions
PLUS Advantage
Tailored Solutions
What Is BPM?
Workflow Tools
Capital Request
Accounting Office
Sample Demos
PROceed BPM
PROceed BPM